Features and Benefits of Cloud Solutions / The OfficeCube Huddle Suite
Shared Mail, Calendars, Contacts and More
OfficeCube Huddle includes rich features for personal, group, and resource scheduling that integrates with e-mail, contacts, and tasks. Users can share their calendar information with others and view multiple calendars simultaneously to send meeting requests for shared open times. Recipients can decline or propose a different time, or accept and have the meeting automatically entered in their calendars. Schedules for shared resources like conference rooms and projectors may also be incorporated.
Contacts in the company directory (Global Address List or GAL) are centrally maintained for sharing throughout the organization and can be downloaded to Outlook and synchronized for access from Outlook Web Access (OWA) and Outlook Mobile Access (OMA). Distribution lists also can be centrally shared and maintained to facilitate communication to groups such as departments or customer lists.
A task list provides the ability to create and assign tasks and can be integrated with e-mail notification and scheduling for basic project management and personal time management. Users can track progress as a task moves from active to complete to overdue, while managing status through various criteria like the person responsible and the category.
Share files and folders with users within the organisation, setup special access rights to files and folders and even keep revision information of documents for easy reference.
Business Access from Anywhere, on Any Device
Access your mail, calendars, contacts, task lists and data from any device anywhere in the world provided the device has internet access.
This provides you with a truly mobile system allowing you to stay connected with your business no matter where you are.
With Synchronised message state this also means that when you are viewing objects on your mobile phone or laptop, the message state is synchronised to all devices, you never need to worry whether or not you responded to a mail or what your response was again.
Video Conference with members of your organisation or even with customers even while away from the office, and with active recording you are able to archive those calls for later review and analysis.
Want to stay in touch with various departments and projects, use instant messaging on the go and keep your finger on the pulse of your organisation.
Need to review a document or proposal before it is sent to the client? This is easily done on any device even when away from the office, and with OfficeCube Huddle Office you don’t even need a office package installed on your device to make critical changes to a document.
Central Management for Enhanced Security
With OfficeCube Huddle Suite all documents and mails are stored in a central location for ease of security and data management.
Because all Data is stored in a Central location this means that data integrity is maximised as all data is stored at a single physical locations. This means that it is easier to coordinate the data and it is as accurate and consistent as possible.
Since all the data is stored in one place, there can be stronger security measures around it, so the central data repository is more secure.
and because all the data is known to be in one central location, backups need only be focused on that central location giving you peace of mind that all your data and its synchronised states are being backed up in case of a critical failure.
Ease of Use, Ease of Setup
One of the most useful features of using OfficeCube Huddle Suite is that of the Autodiscover service. This service is used to configure the user profiles on the client side Mail application by the user just entering their mail address and password. The mail client will automatically setup the user’s mail including saved preferences based on only this information.
The Autodiscover service also allows clients to get access to the various features of Mail server while connected. Using the user’s email address and password profile the Autodiscover service provides profile settings for Outlook 2007 and Outlook 2010. It can also leverage the domain accounts of clients that are joined to domains.
This saves time of the often cumbersome process that email Administrators and users had to go through when configuring user profiles manually. Further adding to the sometimes moribund tasks that administrators have to periodically perform was also the fact that if changes or updates were made to any of the users’ profiles then the process would have to be repeated manually to reconfigure those profiles. Without these manual changes administrators would run the risk of Outlook clients no longer working in their normal manner.
